Privacy Policy

Introduction

Promater Inc. ("Promater," "we," "us," or "our") respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website (fundayexpo.com), register for our events, attend our events, or otherwise interact with us.

Please read this Privacy Policy carefully. By using our services or attending our events, you consent to the collection, use, and disclosure of your information as described in this policy. If you do not agree with the terms of this Privacy Policy, please do not access our website or use our services.

1. Information We Collect

1.1 Information You Provide Directly

We collect information you voluntarily provide when you:

• Register for an event or create an account
• Apply as a vendor or sponsor
• Subscribe to our newsletter or mailing list
• Contact us with inquiries or feedback
• Participate in surveys, contests, or promotions

This information may include:

• Contact Information: Name, email address, phone number, mailing address
• Demographic Information: Age, ZIP code, city, state
• Event Preferences: Events you're interested in, dietary restrictions, accessibility needs
• Business Information (for vendors): Company name, business type, products/services offered, tax ID
• Payment Information (for vendors): Credit card number, billing address (processed securely through third-party payment processors)

1.2 Information Collected Automatically

When you visit our website, we automatically collect certain information, including:

• Device Information: IP address, browser type and version, operating system, device type
• Usage Information: Pages visited, time spent on pages, links clicked, referral URLs
• Location Information: General geographic location based on IP address
• Cookies and Tracking Technologies: See our Cookie Policy for details

1.3 Information Collected at Events

At our events, we may collect:

• Check-in Data: Attendance verification, time of arrival
• Photographs and Video: Images captured during the event for promotional purposes
• Survey Responses: Feedback collected via paper or digital surveys
• Prize Drawing Entries: Information submitted for contests or raffles

1.4 Information from Third Parties

We may receive information about you from third-party sources, including:

• Social media platforms (if you interact with us through social media)
• Marketing partners and data providers
• Publicly available sources

2. How We Use Your Information

We use the information we collect for the following purposes:

2.1 Event Management & Communication

• Process event registrations and manage attendance
• Send event confirmations, reminders, and updates
• Communicate important event information (schedule changes, venue details)
• Respond to your inquiries and provide customer support

2.2 Marketing & Promotion

• Send information about upcoming events and promotions
• Personalize content and recommendations based on your interests
• Conduct surveys and collect feedback to improve our events
• Create and distribute promotional materials featuring event photographs

2.3 Safety & Security

• Ensure the safety and security of our events and attendees
• Prevent fraud, unauthorized access, and other illegal activities
• Enforce our Terms of Service

2.4 Analytics & Improvement

• Analyze website usage and event attendance patterns
• Improve our website, events, and services
• Develop new features and offerings

2.5 Legal Compliance

• Comply with applicable laws, regulations, and legal processes
• Respond to lawful requests from public authorities
• Protect our legal rights and interests

3. How We Share Your Information

We may share your information in the following circumstances:

3.1 Service Providers

We share information with third-party service providers who perform services on our behalf, including:

• Email marketing platforms (e.g., Mailchimp, SendGrid)
• Payment processors (for vendor transactions)
• Website hosting and analytics providers
• Customer relationship management (CRM) systems
• Event registration platforms

These service providers are contractually obligated to use your information only for the purposes of providing services to us and to maintain appropriate security measures.

3.2 Vendors and Sponsors (With Your Consent)

We will only share your information with event vendors or sponsors if you explicitly opt-in. This may occur when:

• You consent to receive information from specific vendors
• You enter a contest or promotion sponsored by a third party
• You request information or services from a vendor at an event

3.3 Legal Requirements

We may disclose your information when required by law or in response to:

• Court orders, subpoenas, or legal process
• Requests from law enforcement or government agencies
• To protect the rights, property, or safety of FundayExpo, our users, or others

3.4 Business Transfers

In the event of a merger, acquisition, reorganization, or sale of assets, your information may be transferred as part of that transaction. We will notify you of any such change and any choices you may have regarding your information.

3.5 Aggregated and De-identified Data

We may share aggregated or de-identified information that cannot reasonably be used to identify you for research, marketing, analytics, or other purposes.

4. Your Privacy Rights

You have certain rights regarding your personal information. To exercise any of these rights, please contact us at [email protected].

4.1 Access

You have the right to request access to the personal information we hold about you and receive a copy of such information.

4.2 Correction

You have the right to request correction of inaccurate or incomplete personal information.

4.3 Deletion

You have the right to request deletion of your personal information, subject to certain exceptions required by law or legitimate business purposes.

4.4 Opt-Out of Marketing

You may opt-out of receiving marketing communications at any time by:

• Clicking the "unsubscribe" link in any marketing email
• Contacting us at [email protected]
• Replying "STOP" to any SMS marketing message

Note: Even if you opt-out of marketing communications, we may still send you transactional messages related to your event registrations or account.

4.5 Restrict Processing

You have the right to request that we restrict the processing of your personal information in certain circumstances.

4.6 Data Portability

You have the right to request a copy of your personal information in a structured, commonly used, machine-readable format.

5. California Privacy Rights (CCPA)

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA):

5.1 Right to Know

You have the right to request information about the categories and specific pieces of personal information we have collected about you, the sources of that information, the business purpose for collection, and the categories of third parties with whom we share it.

5.2 Right to Delete

You have the right to request deletion of your personal information, subject to certain exceptions.

5.3 Right to Non-Discrimination

We will not discriminate against you for exercising your CCPA rights.

5.4 Authorized Agents

You may designate an authorized agent to make requests on your behalf. We may require verification of the agent's authorization.

5.5 How to Exercise Your Rights

To submit a CCPA request, contact us at [email protected] or call (561) 555-0100. We will verify your identity before processing your request.

6. Data Security

We implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:

• Encryption of data in transit (SSL/TLS) and at rest
• Secure server infrastructure with firewall protection
• Access controls limiting employee access to personal information
• Regular security assessments and updates
• Secure payment processing through PCI-compliant providers

While we strive to protect your information, no method of transmission over the internet or electronic storage is 100% secure. We cannot guarantee absolute security.

7. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes described in this Privacy Policy, unless a longer retention period is required or permitted by law. Our retention periods are based on:

• Event Registration Data: Retained for 3 years after your last event attendance or until you request deletion
• Marketing Preferences: Retained until you opt-out or request deletion
• Vendor Information: Retained for 7 years for tax and legal compliance
• Website Analytics: Retained for 26 months

After the retention period expires, we will securely delete or anonymize your information.

8. Data Breach Notification

In the event of a data breach that affects your personal information, we will notify you as required by applicable law. Notification may be provided via email, posted notice on our website, or other appropriate means. We will also notify relevant regulatory authorities as required.

9. Cookies and Tracking Technologies

We use cookies and similar tracking technologies to collect and use information about you and your interactions with our website. For detailed information about the types of cookies we use and how to manage your cookie preferences, please see our Cookie Policy.

10. Third-Party Websites and Services

Our website may contain links to third-party websites, applications, or services. This Privacy Policy does not apply to those third-party sites. We encourage you to review the privacy policies of any third-party sites you visit.

We are not responsible for the privacy practices, content, or security of third-party websites, including those of our vendors, sponsors, or partners.

11. Social Media Features

Our website may include social media features (such as "Like" or "Share" buttons). These features may collect your IP address and which page you are visiting, and may set a cookie to enable the feature to function properly. Social media features are either hosted by a third party or hosted directly on our website. Your interactions with these features are governed by the privacy policies of the companies providing them.

12. Children's Privacy

FundayExpo events and services are designed for adults aged 50 and older. We do not knowingly collect personal information from children under 18 years of age. If we learn that we have collected personal information from a child under 18, we will take steps to delete such information promptly. If you believe we may have collected information from a child under 18, please contact us at [email protected].

13. International Data Transfers

FundayExpo is based in the United States, and your information will be processed and stored in the United States. If you access our website or services from outside the United States, please be aware that your information may be transferred to, stored, and processed in the United States, where data protection laws may differ from those in your country of residence.

14. Email and SMS Marketing Compliance

14.1 CAN-SPAM Compliance

We comply with the CAN-SPAM Act. All marketing emails include:

• Clear identification as advertising or promotional content
• Our physical mailing address
• A clear and conspicuous unsubscribe mechanism

We honor unsubscribe requests within 10 business days.

14.2 SMS Marketing

If you opt-in to receive SMS messages from us, message and data rates may apply. You may opt-out at any time by replying "STOP" to any message. Message frequency varies. For help, reply "HELP" or contact us.

15. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technologies, legal requirements, or other factors. When we make material changes:

• We will update the "Last Updated" date at the top of this page
• We may notify you via email if you are a registered user
• We may post a prominent notice on our website

We encourage you to review this Privacy Policy periodically. Your continued use of our services after any changes constitutes acceptance of the updated policy.

16. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact our Privacy Team: